Welsh Government

Identify study costs

Identifying the cost of research should be done at the development stage and is critical for a number of reasons. You can download standard templates and find more information in this section.

Accurate costings are needed when applying for research funding grants, as all funders require credible financial information and will only pay out the amounts awarded. They also ensure the NHS and social care organisations involved are fully funded to deliver the research and the study can be completed. Transparency in costings also enables varying of actual amounts when real world costs change, which could otherwise stop access to NHS and social care organisation services.

Key differences exist between commercial and non-commercial research when costing a study.

Non commercial (grant-funded or similar) research

Research studies comprise of a number of component activities, which, for the purpose of agreeing funding arrangements, are attributed to one of three broad cost categories:

  • Research Costs - the costs of the R&D itself that end when the research ends. They relate to activities that are being undertaken to answer the research questions.
  • NHS Treatment Costs - the patient care costs, which would continue to be incurred if the patient care service in question continued to be provided after the R&D study had stopped.
  • NHS Support Costs - the additional patient care costs associated with the research, which would end once the R&D study in question had stopped, even if the patient care involved continued to be provided.

The cost of public involvement needs to be incorporated into research costs. A public involvement costing calculator is available.

When designing a study, the lead researcher needs to attribute costs according to the Attributing the costs of health and social care Research and Development (AcoRD), the UK wide policy framework. This framework exists to help researchers to accurately identify, recover and attribute the costs of health and social care research in a transparent and consistent manner.

AcoRD Guidance Wales:

AcoRD Wales Guidance (.docx)

AcoRD Wales Guidance Annex A (.doc)

AcoRD Wales Guidance Annex B  (.doc)

The Welsh Government is committed to supporting research in Wales NHS, and provide support funding for non-commercial studies. Guidance and application forms to support your study can be found here

In order to correctly attribute costs for your study, Health and Care Research Wales offer 'an introduction to AcoRD' training course that will tell you more about why AcoRD matters.  

Commercial research

Here, the categories of cost are not an issue. Instead the funding ensures that all costs above that of standard care are provided.

The Industry Costing Template provides a tool for transparent cost calculation and display to help support swift cost negotiation with companies and faster study set up. The Support and Delivery Centre can advise on completion which may be with your local R&D office, trials unit etc – email industry-research@wales.nhs.uk or telephone 02920 230 457.